Procurement Specialist

Procurement Specialist (Junior)

Boston, Massachusetts, United States

Help Rocket Alumni Solutions make it easier for schools to buy our touchscreen displays and digital recognition software. Use your experience inside a school district to coordinate vendor setup, purchasing paperwork, purchase orders, and grant-related documentation with school business offices and Rocket's internal teams.

This is a junior individual-contributor role with room to learn. The work is hands-on coordination and careful follow-through; management experience is not required.

What you will do

• Contact district purchasing, business office, accounts payable, and grants staff to confirm each account's purchasing process and required approvals.
• Prepare vendor packets, coordinate W-9s and insurance documents, track portal submissions, and follow up on missing information.
• Help coordinate quotes, purchase orders, invoices, and supporting records; flag mismatches before they delay an order or payment.
• Document district-specific quote, bid, cooperative purchasing, and funding requirements, confirming the applicable process with the district's authorized staff.
• Help collect grant-related purchase documentation and confirm funding questions with the district's grant owner before making commitments.
• Maintain a clear tracker with owners, deadlines, next actions, and account notes so sales, customer success, and finance know what is needed.

What you bring

• At least 3 years working in a school district in purchasing, procurement, a business office, grants administration, or a combination of these areas.
• Firsthand experience supporting district purchasing or funding paperwork and communicating with the people who review and approve it.
• Ability to work in a Boston-based role in the United States.
• Careful recordkeeping, clear written communication, comfort with spreadsheets and portals, and reliable follow-through.
• Willingness to ask questions, learn unfamiliar district processes, and escalate decisions outside your authority.

Experience with vendor onboarding, purchase orders, invoice reconciliation, or grant documentation is useful. No particular degree, management background, or software certification is required.